Vehicles

Use Vehicles to define the trucks, trailers, vans, and other equipment used in transportation planning.

The vehicle record affects:

  • capacity control,
  • default driver assignment,
  • default depot handling,
  • scheduling visibility,
  • telematics mapping.

How to work in this page

Use the vehicle card to keep planning capacity and resource assignment accurate.

  1. Fill General with vehicle name, unit type, model, and depot.
  2. In Carrier, select the carrier that owns or operates the vehicle.
  3. In Defaults, set Default Driver No. if the same driver usually uses this vehicle.
  4. Maintain registration and VIN values if you use compliance reporting or telematics matching.
  5. Use Fixed Asset only if the vehicle should be linked to a Business Central fixed asset.
  6. In Scheduler, set Scheduler Sort Order or Block for Scheduling.
  7. If telematics is used, choose Telematics Mapping to link the vehicle to the external provider record.
  8. Use Show Location, Position History, and Telematics Log only after the vehicle mapping exists.

Create a vehicle

  1. Search for Vehicles.
  2. Choose New.
  3. Fill in No., Name, and Carrier No..
  4. Set Unit Type Code.
  5. If needed, set Default Driver No..
  6. If the vehicle starts from a depot, set Depot.
  7. If the vehicle should not appear in planning tools, enable Block for Scheduling.

Why Unit Type matters

The most important field on the vehicle card is Unit Type Code.

That value defines the equipment profile used for:

  • weight capacity,
  • volume capacity,
  • footage,
  • logistic unit capacity,
  • compartment setup when applicable.

Without the right unit type, capacity checks and truck-aware planning are much less reliable.

Vehicle compartment setup

Compartments and separated cargo

Use compartment setup when one vehicle can carry separated cargo, such as frozen and ambient goods, in different areas of the same truck.

For planners, compartments matter in two places:

  • candidate requests in Truck Load Management can be eligible, warning, or blocked depending on compartment fit;
  • transportation conditions can prevent incompatible cargo from being mixed in the same load area.

Example:

Compartment Typical condition Planning result
Front frozen compartment Frozen Frozen requests can be assigned when capacity is available.
Rear ambient compartment Ambient Ambient requests can be assigned separately on the same vehicle.
No matching compartment Hazardous or incompatible condition The request is blocked or requires a different vehicle.

Fields that matter most

Field Why it matters
Carrier No. Ties the vehicle to the carrier that owns or operates it
Unit Type Code Drives capacity and equipment behavior
Default Driver No. Suggests a driver automatically
Depot Can be used as the vehicle’s default base location
Registration No. / VIN No. Useful for telematics matching and compliance
Block for Scheduling Hides the vehicle from scheduler-based planning

What happens on a Transport Order

When you assign a vehicle on a Transport Order:

  • the vehicle name is filled,
  • the vehicle type information can flow into the order,
  • the default driver can be suggested,
  • depot-related route behavior can be applied when configured.